Administrative Assistant

Administrative Support Assistant II - Main Office and Media Center at Kennedy Elementary

9 month position - 189 Days (includes 7 vacation days) (10 holidays, 10 sick leave days)

Schedule: Monday-Friday, 7:30 AM - 4:00 PM (8 hours + 30 minute unpaid lunch)

Responsible to: Principal

Salary & Benefits: Per the terms of the Secretary (HESA) Master Contract

Starting Rate: $23.44

Beginning Date of Employment: 1/12/26

Essential Duties and Responsibilities:

• Tracks student attendance

• Receives and/or contacts parents regarding student absences, tardiness, or departures from school.

• Prepares attendance and class lists to assist teachers in recording attendance.

• Checks phones messages of parents calling in student absences (e.g. vacations, funerals, etc.) and enters absences into the system.

• Follows up and monitors teacher compliance with attendance taking requirements.

• Maintains parent/student emergency information and family information.

• Places supply orders and creates purchase orders.

• Tracks and maintains suspension records. Prepares reports for building administrators and submits information to the MDE.

• Other duties as assigned.

Media Center/Library:

• Supervise and assist students with check-in, check out and locating books/materials within their reading level.

• Processes new media materials into the library database (e.g. Destiny). Maintains the online computer catalog.

• Assists in ordering book, magazine and supplies needed by the library. Enters purchase orders into the district’s system.

• Assists in typing letters, filing documents, compiling information/statistics for reports or assistance in tracking/maintaining financial records of the media center.

• Prepares new media materials for use and repairs media materials.

• Shelves, re-shelves, run overdue reports and assists in maintaining an orderly library.

• Assists in conducting annual inventory of media materials.

• Prepare for scheduled events in the media center.

Required Qualifications:

• Technical skills: working knowledge of Destiny, Microsoft Office products, Google Apps, Infinite Campus

• Strong computer skills with ability to learn and apply new programs.

• General knowledge of the procedures, practices, and equipment of a school office and library.

• Highly organized, able to multi-task, and willing to take the initiative on tasks to be done.

• Ability to work with elementary students, faculty, and the public in a friendly and cooperative manner.