• Sr. HR Analyst (Human Resources)

    Smead Manufacturing Company
    Job Description

    OUR STORY
    A world-leading provider of solutions for efficient document management, Smead is a woman-owned company well-known for its high quality, environmentally responsible products and innovative organizational systems. For more than a century, Smead has been committed to one purpose: Keeping You Organized.
     
    OUR MISSION
    To be our customer's choice for quality and innovative document management solutions provided by a talented workforce committed to excellence. To learn more about Smead, please visit: www.smead.com
     
    Apply directly online @ www.smead.com/careers
    *Work Environment:
    This position will have the opportunity to work in a hybrid remote arrangement (3 days in the office and 2 days remote).

    The Sr. HRIS Analyst will be the system administrator for the Smead HRIS system and will develop best in class programs and provide expert advice to the HR Team and Business leaders. Administers, develops, and researches the Human Resources Information System (HRIS). Configures the system to meet ongoing business needs and generates reports to support HR functions, including compensation, compliance, performance management, and workforce analytics. Ensures that data is accurately processed and maintained according to organization rules and applicable regulations. Responsible for defining system requirements and working with external vendors to evaluate and select HRIS software and systems.  Works with business units on training needs and tools, manages the administration of training through the UltiPro learning management system.   

    Essential Duties & Responsibilities:
    • Act as the system administrator for the HRIS system used across our organization.
    • Create, process, and troubleshoot errors for data interface to/from the HRIS system of record to/from other vendors, such as benefits, 401k, recognition, talent acquisition, etc.
    • Work with internal, and/or vendor resources to update HRIS configurations and/or interfaces based on changes needed to support business decisions, such as vendor changes, policy changes, and mergers & acquisitions
    • Work with internal teams to improve existing processes regarding data entry & data integrity
    • Create & maintain dashboards, reports, and analytics to support data-driven people decisions for business and HR leaders
    • Maintain & enhance system expertise by attending training, reviewing updates, and staying current with HRIS and data analytics trends
    • Maintain user guides & training materials for timekeeping and HR systems
    • Manage the Learning Module in UltiPro – working with department leaders and SME’s to get training materials into a format that will work in the UltiPro system, uploading training materials, and setting up the rules for assigning training to jobs and frequency of training.
    • Diagnose, and assign/resolve issues originating from end-users, business process events, etc.
    • Troubleshoot system errors and issues as they arise and assess options for resolution; provide support to end-users
    • Escalate issues as needed to determine best possible solution
    • Use analytical & written communication skills to create user materials, acceptance criteria and other supporting specifications.
    • Develop, implement and optimize HRIS processes for efficient HR management
    • Integrate new software, and perform diagnostic tests
    • Document processes and business logic and compile data analysis reports.
    • Perform statistical analysis on gathered HRIS data and running queries
    • Analyzing HRIS performance metrics and resolving application issues
    • Consult with HR team and other departments to determine HRIS needs
    • Communicate and collaborate with key partners, facilitating successful change and project management.
    • Performing application upgrades, as well as and providing training and technical support.
    • Performing audits on HR processes and system functionality including hiring, termination of service, and payroll administration, when required.
    • Provide reports and analysis to leadership and other team members to inform and guide decision-making.
    • Communicate and collaborate with key partners, facilitating successful change and project management.
    • Build strong partnerships with the HR team, internal teams and our vendors.
    • Special Projects as assigned
    An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
    The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
     
    Education/Experience:
    • Bachelor’s degree in Systems, HR, or equivalent experience
    • 3+ years of experience supporting UltiPro HRIS and experience with HRIS data analytics
    • Expert knowledge of and successful track record managing UltiPro HRIS systems
    • Experience in analyzing HRIS and HR performance metrics.
    • Experience in documenting processes, as well as performing diagnostic tests and audits.
    • Well versed in HR business process and employee life cycle
    • Knowledge of and experience with Analysis and Reporting tools (BI/Dashboard)
    • Knowledge of collaboration, document repository, or intranet systems (like SharePoint)
    • Knowledge of documentation, communication, and project management tools like MS Visio, MS Projects, and MS PowerPoint
    • Proficient with all types of software platforms (i.e. Desktop, Mobile, Web, etc.)
     
    Competencies:
    • Stays on top of technological advancements and trends in the field of HRIS.
    • Ability to provide helpful, tactful, and professional technical assistance to users
    • Creative, flexible, and able to work under tight schedules to meet deadlines
    • Strong ability to gather and interpret data, as well as improve HRIS processes.
    • Ability to collaborate, provide technical support, and train staff.
    • Ability to keep up with technical innovation and trends in HRIS Analysis.
    • Exceptional interpersonal and communication skills.
    • Ability to work effectively in a team environment and a highly matrixed business environment.
    • Strong excel and report writing experience
    • Curious problem solver who is dedicated to continuous improvement
    • Excellent verbal and written communications skills with the ability to communicate with all levels of technical and business resources
    • Meticulous attention to detail, excellent organization skills, and a strong sense of ownership
    • Ability and interest in training users in tools, processes, and procedures
    • Ability to work in a team environment, as well as independently
    • Ability to multi-task, balancing the requirements of maintaining several competing projects and priorities
    • Ability to work under minimal supervision to complete projects; possessing the initiative to address issues and opportunities.
    • Strong critical thinking and problem-solving skills. Approach problem-solving from an evidence-based perspective, using sound reasoning and recognizing how emotion affects choices and implementation with the keen ability to diagnose and successfully handle organizational development issues.
    • Solid understanding of what is involved with technical, functional and operational testing
    • Ability to create and execute software testing scripts
    • Ability to follow software configuration management procedures
    • Knowledge of federal, state and local laws, statutes, etc. which govern employment policies and practices.
    • HR software implementation experience.
    • Functional understanding of database principles, testing methodologies, documentation standards.
    • Proficient in Microsoft Office Programs, HR Software and timekeeping systems.
    • Advanced Excel skills, experience working with large data sets.
    • Thorough attention to detail is imperative.
    • Excellent mathematical, analytical and quantitative skills
    • Strong interpersonal and consultation skills.
    • Certified Professional in Human Resources (PHR, SPHR, SHRM-CP or SHRM-SCP) preferred
    • Travel required    <10%
    The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.
     
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     
    Contact Information